eEnglishGrammar.com: Business Letter Writing

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Write a letter or email to request feedback from customers about their experience with your product or service

Subject: We'd love to hear your feedback!

Dear [Customer's Name],

I hope you're doing well. We'd like to take a moment to thank you for selecting [Your Company Name]. Your happiness is very important to us, and we'd love to hear about your experience with our [product/service].

Would you take a minute to let us know what you think? Whether it's something you enjoyed or ways you believe we might serve you better, your input guides us to better serve you.

You can just respond to this email or take a minute to complete a short survey [link to survey].

Thanks again for being a valued customer, and we hope to hear from you!

Best regards,
[Your Name]
[Your Job Title]
[Company Name]
[Contact Information]

Business Letter Writing

Write a letter/email for formal notice of Breach of Non-Disclosure Agreement

Subject: Formal Notice of Breach of Non-Disclosure Agreement

To: [Recipient Name]
Company: [Company Name]
Email: [Email Address]
Date: [Insert Date]

Dear [Recipient's Name],

This letter is a formal notice of violation regarding a breach of the Non-Disclosure Agreement (NDA) on [Insert Date], entered into between [Your Company Name] and [Recipient/Company Name].

It has come to our attention that confidential information protected under the NDA has been disclosed or used in violation of the terms agreed upon. In particular, we have identified the following breach: [Brief explanation of breach – e.g., unauthorized sharing of proprietary data, etc.]

This violation is a serious breach of the NDA, and we require an immediate response, including:

1. A full explanation of the incident.
2. Written assurance that no further breaches will take place.
3. Prompt action being taken to mitigate the breach.

Please be advised that failure to respond to this notice within [X days] could lead to legal action, including but not limited to injunctive relief and seeking of damages.

We look forward to your complete cooperation in resolving this matter.

Sincerely,
[Your Full Name]
[Your Title]
[Your Company Name]
[Your Contact Information]

Business Letter Writing

Write a letter/email for formal notice of copyright infringement

Subject: Notice of Copyright Infringement – Immediate Action Required

To: [Recipient Name]
Company: [Company Name]
Email: [Email Address]
Date: [Insert Date]

Dear [Recipient's Name],

We are writing to inform you of a violation of our copyright as defined under applicable intellectual property laws.

It has become apparent that the following copyrighted material, being intellectual property owned by [Your Company Name], is being utilized without proper permission:
[Describe material – e.g., images, text, code, video]
Where found:[Include URLs, platforms, or details]

We request the removal of the infringing material with immediate effect and a written assurance of the same by [Insert Date].Unauthorized use further will lead us to seek legal recourse, including filing for monetary damages and injunctive relief.

We are serious about intellectual property rights and look forward to your prompt cooperation in this regard.

Sincerely,
[Your Full Name]
[Your Title]
[Your Company Name]
[Your Contact Information]

Official Letters:
1. Letter to the Chairman of municipality complaining of the poor sanitary condition of the locality
2. Letter to Principal regarding relief from exam duty during pregnancy
3. Letter to Sub-Divisional Officer, Telephones regarding frequent telephone disorders
4. Letter of complaint to the Additional District Magistrate of your district regarding scarcity of sugar and kerosene oil at the fair price shop
5. Letter to the Postmaster complaining against the irregular delivery of the letters
6. Letter to the Editor of a Newspaper, about frequent breakdown of electricity in your locality
7. Letter to the Editor of a Newspaper, about frequent breakdown of water supply in your locality
8. An application to the Principal of your school requesting him to grant you full fee concession
9. An application to the District Supply Officer of your district requesting him for the issue of a permit of sugar for the marriage of your sister
10. Letter to the Principal of a local college requesting him to arrange a cricket match between his college and yours
11. Write a letter to get a free bus pass
12. Write a resignation letter
13. Write a letter/email to an employer for maternity leave
14. Write a letter to HR for not attending the office due to lockdown
15. Letter/Email to say goodbye to your co-workers
16. Letter/Email for attendance and leave approval in an organization
17. Write a letter/email to HR in order to get advance salary
18. Write a letter to HR requesting long leave
19. Write a letter/email to HR for full and final settlement
20. Write a Letter/Email to HR for PF (Provident Fund) withdrawal

Personal Letters:

1. Letter from a son to father asking for money for the purchase of some books.
2. Letter to your friend congratulating him on his success in the examination.
3. Letter to your younger brother advising him to work hard and not to neglect his studies.
4. Letter of condolence to a friend on the death of his father.
5. Letter to your friend who is a bookworm and advising him to take part in the games.
6. Letter to your friend, describing a fair that you attended.
7. Letter expressing sorrow and giving sympathy to your friend, who has failed in the examination
8. Letter to your father informing him of your progress in your class and in extra-curricular activities of the school
9. Letter to your friend inviting him to attend your sister's marriage
10. Letter from a mother to her son advising him to maintain his health properly
11. Letter to your friend who has been injured in an accident expressing him your sorrow and sympathy
12. Letter to your friend describing the annual function held in your college
13. Letter to your friend about your favourite game/sport
14. Letter of sympathy and offer of help in a case of illness to your friend
15. Letter to your friend asking him to spend his summer vacation with you

Business Letter Writing

Write a letter/email for formal notice of contract termination

Subject: Formal Notice of Contract Termination

To: [Recipient Name]
Company: [Company Name]
Email: [Email Address]
Date: [Insert Date]

Dear [Recipient's Name],

I am writing to formally notify you that [Your Company Name] is terminating the contract titled [Contract Name or Number], originally signed on [Contract Date], between our two parties.

This termination is being authorized in accordance with Section [X] of the agreement, which allows either party to terminate the contract upon [e.g., 30 days’ written notice or breach of terms]. Our reason for termination is as follows: [Brief explanation of reason – e.g., failure to meet agreed deliverables, breach of terms, etc.]

Please accept this letter as written notice that the agreement will terminate effective [Termination Date]. We ask that all commitments and deliverables are completed by this date. Further, any confidential information or intellectual property supplied under the course of this agreement must be returned or destroyed in accordance with the agreement.

If you have any questions or wish to discuss this matter further, feel free to contact me directly at [Your Phone Number] or via email.

Sincerely,
[Your Full Name]
[Your Title]
[Your Company Name]
[Your Contact Information]

Personal Letters:

Business Letter Writing

Express gratitude to clients, partners, or employees for their support, contributions, or business dealings

Here is a sample template that you can use to show appreciation to customers, business partners, or employees:

[Your Company Name]
[Your Address]
[City, State, Zip Code]
[Phone Number]
[Email Address]
[Date]

[Recipient's Name]
[Recipient's Title]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [Recipient's Name],

We hope that you are doing well! As we look back on the last [year/quarter/month], we would like to take this moment to extend our heartfelt gratitude for your ongoing support and cooperation with [Your Company Name].

Your commitment, trust, and partnership have been highly valuable to us, and we are sincerely grateful for the efforts you've contributed toward [particular project, product, or business undertaking]. Whether it was through your devotion toward the fulfillment of a collaborative venture, loyalty as a customer, or diligence in performing your functions as a member of our team, your support has made a remarkable difference in our developments and accomplishments.

We know that our success is directly attributed to the excellent relationships we've established with businesses and people like yours. We appreciate being able to work together and hope to continue our collaboration in the years to come.

Thank you once again for your trust and confidence. We really appreciate our relationship and look forward to numerous successful projects together.

If you ever require help or wish to provide feedback, please feel free to contact me.

Best regards,
[Your Name]
[Your Title]
[Your Company Name]
[Contact Information]

Personal Letters:

Business Letter Writing

Provide a recommendation letter for a former employee, colleague, or business partner

Dear [Recipient's Name],

It is with great pleasure that I recommend [Former Employee/Colleague/Business Partner's Name] for any professional opportunity. I had the privilege of working closely with [him/her/them] at [Your Company/Organization], and throughout [his/her/their] tenure, [he/she/they] consistently impressed me with [his/her/their] dedication, expertise, and collaborative spirit.

[Former Employee/Colleague/Business Partner's Name] excelled in [his/her/their] role, consistently producing high-quality work and exceeding expectations. [He/She/They] possess a remarkable ability to [specific skill or quality], which was evident in [his/her/their] contributions to projects such as [mention specific projects or achievements]. [His/Her/Their] attention to detail and innovative approach were instrumental in achieving our team's goals.

Beyond [his/her/their] professional skills, [Former Employee/Colleague/Business Partner's Name] is a pleasure to work with. [He/She/They] fostered a positive work environment, demonstrating excellent communication and teamwork abilities. [His/Her/Their] integrity, reliability, and strong work ethic make [him/her/them] a valuable asset to any team.

I have no doubt that [Former Employee/Colleague/Business Partner's Name] will continue to excel in [his/her/their] future endeavours. Please feel free to contact me if you require any further information.

Sincerely,

[Your Name]

Personal Letters:

Business Letter Writing

Write a letter/email introducing yourself or your company to a potential client, partner, or investor

Subject: Introduction: [Your Company Name] - Driving Innovation in [Industry]

Dear [Recipient's Name],

I am thrilled to introduce [Your Company Name], a pioneering force in [Industry]. Our mission is to revolutionize [Industry Aspect] through innovative solutions that redefine possibilities.

At [Your Company Name], we blend expertise with creativity to deliver exceptional results. Our track record speaks for itself, with a proven history of [Highlight Key Achievements or Projects]. We believe in forging strong partnerships built on trust and mutual success.

We are eager to explore collaboration opportunities with [Recipient's Company/Individual] to drive impactful outcomes. Whether it's through [Your Company's Unique Offerings], we are committed to delivering value and exceeding expectations.

I would welcome the chance to discuss how we can work together to achieve our shared goals. Please let me know a convenient time for a meeting or call.

Thank you for considering [Your Company Name]. I am excited about the possibility of partnering with you.

Best regards,
[Your Name]
[Your Position/Title]
[Your Company name]
[Your Contact Information]

Personal Letters:

Business Letter Writing

Write a letter to invite a famous person to give a speech at a meeting in your youth club

Dear [Recipient's Name],

I hope this letter finds you well. On behalf of [Your Youth Club Name], I am writing a warm invitation to you to be a keynote speaker at our upcoming youth meeting on [Date]. Your influence and expertise would greatly inspire our members.

At [Youth Club Name], we are committed to empowering young minds and fostering leadership skills. Your remarkable journey and insights would undoubtedly leave a lasting impact on our members, motivating them to strive for excellence in their endeavours.

We are prepared to accommodate your schedule and cover any travel and accommodation expenses associated with your visit. Your presence would not only elevate the event but also contribute significantly to our mission of nurturing the leaders of tomorrow.

Please let us know at your earliest convenience if you would be available to grace us with your presence. We are eager to discuss further details and make the necessary arrangements to ensure a successful and memorable event.

Thank you for considering our invitation. We eagerly await your response and the possibility of welcoming you to [Your Youth Club Name].

Warm regards,

[Your Name]
[Your Position/Title]
[Your Youth Club Name]
[Contact email phone]
[Date]

Personal Letters:

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eEnglishGrammar.com

Write a letter or email to request feedback from customers about their experience with your product or service

Write a letter/email for formal notice of Breach of Non-Disclosure Agreement

Write a letter/email for formal notice of copyright infringement

Write a letter/email for formal notice of contract termination

Express gratitude to clients, partners, or employees for their support, contributions, or business dealings

Provide a recommendation letter for a former employee, colleague, or business partner

Write a letter/email introducing yourself or your company to a potential client, partner, or investor

Write a letter to invite a famous person to give a speech at a meeting in your youth club

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